Connecting the community through
service and social opportunities

The following organizations who serve Hancock County, Indiana are welcomed to submit an event on Hello Hancock:

  • City and Towns

  • Main Street Organizations

  • Chambers

  • Nonprofits

  • Service Groups

  • Churches

  • Schools

Appropriate Content:

  • Family friendly

  • Charitable events and fundraisers

  • Festivals

  • Social Gatherings

  • Cultural Opportunities like art shows

  • Church VBS and community dinners

  • Specific School Events

    • Plays

    • Choir

    • Proms

    • School Breaks

  • Specific government hosted public gatherings like festivals and concerts

Inappropriate Content:

  • On-going series or daily activities*

  • School sporting events with exception of state tournaments

  • Government meetings

  • Commercial promotion

  • Individual interests

  • Political campaigns

*If an event occurs over an extended period (i.e. weeks or months), enter the event's starting date and ending date. Do not make daily entries for the period of the activity.

Hello Hancock is powered by Betterflye and as a Hancock County Community Foundation partner, you have access to all the additional functionality Betterflye has to offer:

1. A full volunteer management/scheduling system
2. Event management system with ticket sales
3. Fundraising platform: both for financial donations and in-kind donations (goods)
4. Communication tools to engage with your audience: emails, social posts, notifications etc.
5. Promote all your efforts centrally

To learn more, you can visit the Betterflye Academy or schedule a 1:1 training.

For direct support please email info@betterflye.com

If you have not yet submitted an event to the new Hello Hancock site, please follow the steps below


1

Go to Hello Hancock

2

Click on Submit Event

Click on Submit Event
3

Click on Create an account

Click on Create an account
4

Click on Create Account and fill out the account create form.

Click on Create Account and fill out the account create form.
5

Set up your organization page

It is an important step. Your organization page will be visible under the partners tab on Hello Hancock and all your events and volunteer opportunities will be tied to your organization page.
It's an opportunity to share your mission and more information about your organization.

Set up your organization page
6

Mission Statement and About Us

Let people know what your organization is all about. You can add pictures, videos and as much text as you need.
If you don't have all the information right now or need more time to think about it, you can always come back later to update it.

Mission Statement and About Us
7

Turn on General Recruitment for Volunteers

Let people know your organization needs volunteers. Click on Activate under Volunteer Recruitment.
Your organization page will now have a "Volunteer" button people can click to submit their name.
You will also be listed under the Volunteer Opportunities tab on the community page.

Turn on General Recruitment for Volunteers
8

Include more information about volunteering for your organization

Let people know why volunteers are so important for your organization and the role and impact they have.
Let potential volunteers know what the expectations are: eg training requirements, background check requirements, time commitment etc.

Include more information about volunteering for your organization
9

Turn on Group Opportunities

If you support larger groups of volunteers enter more information about the group size you can support and any additional information relevant to groups: dates you need groups, special project they can work on etc.

After you activate group volunteer opportunities, your organization and group information will be visible under the Volunteer Opportunities - Groups section of Hello Hancock.
If groups are interested, they will submit a form and you will be notified of their inquiry.

Click "Activate" when you are done.

Turn on Group Opportunities
10

Click on Create Organization & Continue

Click on Create Organization & Continue
11

Upload your Organization logo

Upload your Organization logo
12

Click on Upload your Image and select the file from your computer

Click on Upload your Image and select the file from your computer
13

Fit image

Fit image
14

Repeat the same steps to set up the Banner Image

Banner dimensions can be anything as long as it fits the 2:1 width/height ratio: Eg 200x100, 1000x500
Remember to upload picture format only: JPEG, PNG etc

You will not be able to upload PDF files here.

15

Click on Continue

Your organization page is all set, we can now create the event. Next time you want to submit an event, you will only have to log in, select your organization and it will take you directly to the next steps, for a much faster process.

Click on Continue
16

Now it's time to set up your event

Enter your event name and description. You can add pictures, videos, links etc to your description.

Now it's time to set up your event
17

Set up your event dates and time

Capacity: only enter a number if your event as a limited capacity
Enter your event start date/time and end date/time. You can directly type in the box or use our calendar, time selection options.

Set up your event dates and time
18

Upload your Event Banner and click on Set Banner Image

This is the same process as for your organization logo and banner.

Banner dimensions can be anything as long as it fits the 2:1 width/height ratio: Eg 200x100, 1000x500
Remember to upload picture format only: JPEG, PNG etc

You will not be able to upload PDF files here.

19

Click on Continue

Click on Continue
20

You are all set!

You can click on the different links to access your organization page and event page to make edits.

Your event has been submitted to Hello Hancock for approval. As soon as it is approved it will be visible on the page.

You are all set!

If you have already created an account and set up your organization page on Hello Hancock, follow these simple steps to submit new events.


1

Go to Hello Hancock

2

Click on Submit Event

Click on Submit Event
3

Click Sign in

Click Sign in
4

Sign in

Enter your username or email and password to sign in

Sign in
5

Select your organization

Select your organization
6

Now it's time to set up your event

Enter your event name and description. You can add pictures, videos, links etc to your description.

Now it's time to set up your event
7

Set up your event dates and time

Capacity: only enter a number if your event as a limited capacity
Enter your event start date/time and end date/time. You can directly type in the box or use our calendar, time selection options.

Set up your event dates and time
8

Upload your Event Banner and click on Set Banner Image

This is the same process as for your organization logo and banner.

Banner dimensions can be anything as long as it fits the 2:1 width/height ratio: Eg 200x100, 1000x500
Remember to upload picture format only: JPEG, PNG etc

You will not be able to upload PDF files here.

9

Click on Continue

Click on Continue
10

You are all set!

You can click on the different links to access your organization page and event page to make edits.

Your event has been submitted to Hello Hancock for approval. As soon as it is approved it will be visible on the page.

You are all set!

If your organization is not yet set up on Hello Hancock and you would like to post a volunteer opportunity you can follow these steps.


1

Go to Hello Hancock

2

Click on Submit Volunteer Opportunity

Click on Submit Volunteer Opportunity
3

Click on Create an account

Click on Create an account
4

Click on Create Account and fill out the account create form.

Click on Create Account and fill out the account create form.
5

Set up your organization page

It is an important step. Your organization page will be visible under the partners tab on Hello Hancock and all your events and volunteer opportunities will be tied to your organization page.
It's an opportunity to share your mission and more information about your organization.

Set up your organization page
6

Mission Statement and About Us

Let people know what your organization is all about. You can add pictures, videos and as much text as you need.
If you don't have all the information right now or need more time to think about it, you can always come back later to update it.

Mission Statement and About Us
7

Turn on General Recruitment for Volunteers

Let people know your organization needs volunteers. Click on Activate under Volunteer Recruitment.
Your organization page will now have a "Volunteer" button people can click to submit their name.
You will also be listed under the Volunteer Opportunities tab on the community page.

Turn on General Recruitment for Volunteers
8

Include more information about volunteering for your organization

Let people know why volunteers are so important for your organization and the role and impact they have.
Let potential volunteers know what the expectations are: eg training requirements, background check requirements, time commitment etc.

Include more information about volunteering for your organization
9

Turn on Group Opportunities

If you support larger groups of volunteers enter more information about the group size you can support and any additional information relevant to groups: dates you need groups, special project they can work on etc.

After you activate group volunteer opportunities, your organization and group information will be visible under the Volunteer Opportunities - Groups section of Hello Hancock.
If groups are interested, they will submit a form and you will be notified of their inquiry.

Click "Activate" when you are done.

Turn on Group Opportunities
10

Click on Create Organization & Continue

Click on Create Organization & Continue
11

Upload your Organization logo

Upload your Organization logo
12

Click on Upload your Image and select the file from your computer

Click on Upload your Image and select the file from your computer
13

Fit image

Fit image
14

Repeat the same steps to set up the Banner Image

Banner dimensions can be anything as long as it fits the 2:1 width/height ratio: Eg 200x100, 1000x500
Remember to upload picture format only: JPEG, PNG etc

You will not be able to upload PDF files here.

15

Click on Continue

Your organization page is all set, we can now create the event. Next time you want to submit an event, you will only have to log in, select your organization and it will take you directly to the next steps, for a much faster process.

Click on Continue
16

Now it's time to set up your volunteer opportunity

Enter your volunteer opportunity name and description. You can add pictures, videos, links etc to your description.

Now it's time to set up your volunteer opportunity
17

Add additional details

This is optional but can be used to add more information about the volunteer opportunity requirements: eg Application process, background check, training, requirements etc

Add additional details
18

Address and Continue

If the volunteer opportunity is virtual you can leave the fields blank.

Address and Continue
19

Upload your Banner and click on Set Banner Image

This is the same process as for your organization logo and banner.

Banner dimensions can be anything as long as it fits the 2:1 width/height ratio: Eg 200x100, 1000x500
Remember to upload picture format only: JPEG, PNG etc

You will not be able to upload PDF files here.

20

Click on Continue

Click on Continue
21

You are all set!

You can click on the different links to access your organization page and volunteer opportunity page to make edits.

Your opportunity has been submitted to Hello Hancock for approval. As soon as it is approved it will be visible on the page.

You are all set!

If you have already created an account and set up your organization page on Hello Hancock, follow these simple steps to submit new events.


1

Go to Hello Hancock

2

Click on Submit Volunteer Opportunity

Click on Submit Volunteer Opportunity
3

Click Sign in

Click Sign in
4

Sign in

Enter your username or email and password to sign in

Sign in
5

Select your organization

Select your organization
6

Now it's time to set up your volunteer opportunity

Enter your volunteer opportunity name and description. You can add pictures, videos, links etc to your description.

Now it's time to set up your volunteer opportunity
7

Add Additional Details

This is optional but can be used to add more information about the volunteer opportunity requirements: eg Application process, background check, training, requirements etc

Add Additional Details
8

Add address and Continue

If this is a virtual opportunity, you can leave the address fields blank

Add address and Continue
9

Upload your Event Banner and click on Set Banner Image

This is the same process as for your organization logo and banner.

Banner dimensions can be anything as long as it fits the 2:1 width/height ratio: Eg 200x100, 1000x500
Remember to upload picture format only: JPEG, PNG etc

You will not be able to upload PDF files here.

10

Click on Continue

Click on Continue
11

You are all set!

You can click on the different links to access your organization page and volunteer opportunity page to make edits.

Your opportunity has been submitted to Hello Hancock for approval. As soon as it is approved it will be visible on the page.

You are all set!

Please note that by default all the organization on Hello Hancock are on the free tier.

If you need to set up more roles and timeslots or support recurring shifts please reach out to virginie@betterflye.com to upgrade your organization's plan at no cost to your organization.


1

Shortcut tip

Go to Betterflye.com

Log In

Click on the red gear

The red gear is available on all your pages. When you click on it, you can then click on your organization name or a specific event or volunteer opportunity and it will take you directly to the settings page for your org, event or volunteer opportunity.

Shortcut tip
2

Click on Roles and Shifts

Click on Roles and Shifts
3

Create a role

Create a role
4

Click on Create Timeslot (Optional)

Click on Create Timeslot (Optional)
5

Enter the timeslot information

Enter the timeslot information
6

Click on Manage Timeslots

Click on Manage Timeslots
7

You can modify or delete your timeslot

You can modify or delete your timeslot

There are different ways to access your initiative (event or volunteer opportunity) settings page.


1

Shortcut tip

Go to Betterflye.com

Log In

Click on the red gear

The red gear is available on all your pages. When you click on it, you can then click on your organization name or a specific event or volunteer opportunity and it will take you directly to the settings page for your org, event or volunteer opportunity.

Shortcut tip
2

Option 2 from Hello Hancock: Click on Login

Go to hellohancock.com

Option 2 from Hello Hancock: Click on Login
3

Enter Username or email and password

Enter Username or email and password
4

Click on the top right Button to access your organization hub's page

Click on the top right Button to access your organization hub's page
5

Organization hub: central dashboard to access all the main pages

View Org Page = Visit the public facing page
Edit Org Page = Make edits to your organization page
Manager Users = Reports
Manage Initiatives = Access all your events and volunteer opportunities
Create Initiative = Create an event or volunteer opportunity. These will be automatically submitted to Hello Hancock

Betterflye Academy = More help desk articles

Organization hub: central dashboard to access all the main pages
6

Click on Manage my Initiatives

Click on Manage my Initiatives
7

Click on View Page on the initiative you would like to Edit

Click on View Page on the initiative you would like to Edit
8

Click on the grey gear to access settings

Click on the grey gear to access settings
9

Edit and view your changes

Once you are done making the changes, click on Back to initiative page to visit the public page

Edit and view your changes
2

Click on the red gear on the right and select the page you need to edit

Click on the red gear on the right and select the page you need to edit
3

Click on Change Logo or Image

Click on Change Logo or Image
4

Click on Upload your Image and select the file from your computer

Banner dimensions can be anything as long as it fits the 2:1 width/height ratio: Eg 200x100, 1000x500
Remember to upload picture format only: JPEG, PNG etc

You will not be able to upload PDF files here.

Click on Upload your Image and select the file from your computer
5

Fit image and click on Set Logo or Banner

Fit image and click on Set Logo or Banner

Your admin hub will allow you to manage your organization, events, volunteer opportunities and run reports.
You can access it easily by using the direct link you should have received after you set up your organization on the platform.

If you do not have access to the link here are some easy steps to get to it:


2

Click on Login

Click on Login
3

Enter Username or email and password

Enter Username or email and password
4

Click on the top right Button to access your organization hub's page

Click on the top right Button to access your organization hub's page
5

Organization hub: central dashboard to access all the main pages

View Org Page = Visit the public facing page
Edit Org Page = Make edits to your organization page
Manager Users = Reports
Manage Initiatives = Access all your events and volunteer opportunities
Create Initiative = Create an event or volunteer opportunity. These will be automatically submitted to Hello Hancock

Betterflye Academy = More help desk articles

Organization hub: central dashboard to access all the main pages

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